CECCARDedicated accountant + digital CFO
E-invoicing in Romania: you invoice once. You know who has paid you.
The invoice goes into e-Factura by itself, checked the way ANAF (National Agency for Fiscal Administration) checks it, and recurring invoices are issued by themselves every month. You see who has paid you and who is late. Included in the accounting plan.
How a company follows an invoice in eConta, from issue to payment
What you get with invoicing
- “Did the invoice reach ANAF?”The invoice is checked as ANAF checks it and goes into e-Factura by itself.
- “Do I have to issue it again this month?”Recurring invoices are issued by themselves, every month.
- “Who has not paid me?”You see who is late and send the overdue reminder on WhatsApp.
- “Who is paying later and later?”Ask directly Radu, your AI CFO.
E-invoicing at eConta, at a glance
- Price: e-invoicing is included in the accounting plan (SRL from 49 €/month, PFA from 39 €/month). You do not pay separately for the software.
- Before it goes out, every invoice is checked against the ANAF rules. We explain any mistake in plain words, before you save.
- Automatic submission: once it is sent, the invoice goes into RO e-Factura by itself. If the Virtual Private Space (SPV) does not answer, sending is retried automatically until the legal deadline of 5 working days.
- Recurring invoices: for subscriptions, rent or monthly contracts, the invoice is issued and sent by itself every month, on the day you choose.
- Invoices from suppliers arrive by themselves from SPV, in the company archive.
- Payments: you see who has paid you and who is late. You send the overdue reminder on WhatsApp or by email, with the invoices attached.
How e-Factura works in eConta
eConta keeps a single path, from invoice to payment: the check before it goes out, sending to SPV, then following the money. You do not log in to SPV and you do not keep an Excel file of who has paid.
Checked as ANAF checks it
Mistakes are explained in plain words, before you save. The invoice number is not used up if something needs fixing.
Sent and retried by itself
If SPV does not answer, eConta tries again until the legal deadline. The e-Factura token is renewed before it expires.
You know who has paid you
With the balances module on, bank payments are matched to invoices. You see by age how much you still have to collect and how each client pays.
- Recurring invoices, issued and sent by themselves every month
- Invoices and proforma invoices in RON or foreign currency, PDF in Romanian and English
- Bulk cancellation, up to 50 invoices at once
- Supplier invoices, brought in by themselves from SPV
Unpaid invoices? See them and ask for payment from your phone.
Next to each client it says how they pay (“usually a few days late”). You send the overdue reminder on WhatsApp or by email, with the PDF invoices attached, including to several clients at once. No Excel, no searching for invoices.
To recover unpaid invoices, you do not have to wait for the end of the quarter: the earlier you ask, the better the chance of being paid without a discussion. On the Your money, up to date page you see the whole picture: what you have to collect, what you have to pay and how much you can take out of the company.
More in Your money, up to dateHow a company sees in eConta what it has to collect
Which clients are paying later and later?
Three of the company’s clients are paying later and later. The delay grew most at Alfa Construct, which also has the largest amount overdue.
| Apr–Jun | Jul–Sep | |
|---|---|---|
| 1. Alfa Construct SRL | 9 days | 27 days |
| 2. Delta Media SRL | 4 days | 16 days |
| 3. Beta Studio SRL | 6 days | 11 days |
Average delay after the due date, on each client’s invoices. You send the overdue reminder straight from the app.
Radu, your AI CFO
Radu works on your company’s invoices and payments. You ask who is paying later and later, and you get the ranking, with your company’s figures, before the delay becomes an old overdue debt.
10 questions a month to Radu are included. The figures in the example are made up.
Mandatory e-Factura: what you need to know
Who sends invoices through e-Factura
E-Factura is mandatory for invoices issued between companies and for invoices issued to individuals. It is no longer enough to email a PDF: the invoice must be submitted to SPV, in a structured format, and the legal deadline is 5 working days from issue.
For you, this means one more thing to worry about every working day. In eConta you do not carry it: the invoice is checked, it goes out and, if ANAF does not answer, it is retried by itself.
Invoices received from suppliers
Suppliers also send you invoices through e-Factura, so they appear in SPV, not in your email. eConta brings them into the company archive by itself, and the accountant records them without you asking and without you retyping them.
If the company has access to SPV, you no longer upload them yourself: you find them in the company archive.
What happens when an invoice is rejected
An invoice with a format or data mistake can be rejected by ANAF. This is why every invoice is checked before it goes out, and the mistake is shown to you explained in plain words, not as a code. The invoice number is not used up if something still needs fixing.
Online invoicing for your company
Do you need to issue invoices in RON or in foreign currency, proforma invoices, monthly recurring invoices? You do them from the same place, with a catalogue of products and services and a catalogue of clients. When many invoices need correcting at once, you cancel in bulk, up to 50 invoices.
What clients say
“I've worked with eConta for over a year, and what won me over is predictability. I send documents straight from WhatsApp, I get quick answers, and I know exactly what I have to do and by when. There is no more "I forgot" or "I didn't know".”
“The platform is well thought out: I have clarity on payment obligations, clear steps for what I have to do, and a predictable response time from the accountant. For an entrepreneur, that means being able to focus on the business, not on accounting.”
“I've been with eConta since the start of the company, in January 2024. I haven't missed a single payment deadline thanks to the notifications, and I can send any document straight from WhatsApp. Simple and hassle-free.”
“I use eConta to the fullest: invoicing, supplier notifications, recurring contracts, WhatsApp for documents, reminders for obligations. For a tech company like ours, it's exactly the kind of tool that disappears from view, because it simply works.”
Questions about e-invoicing
Is e-Factura mandatory for my company?
Yes: invoices between companies and invoices to individuals are submitted through e-Factura. From eConta they go out automatically, without you opening SPV.
What is e-invoicing?
E-invoicing means the invoice is issued, sent and kept in digital form, not on paper. In Romania, for e-Factura, the invoice has a structured format (XML) that ANAF receives in SPV, and the accounting can read it without retyping anything.
How does e-Factura work?
You issue the invoice, it is turned into the structured file ANAF requires and it is sent to SPV within 5 working days of issue. ANAF validates it and your client receives it. Supplier invoices make the opposite trip: they appear in SPV, and eConta brings them into the company archive.
Does invoicing cost extra?
No. It is included in the accounting plan. See the prices for an SRL and for a PFA. Companies with many invoices pay by volume; you can find your exact price in the price calculator.
How do I turn on automatic sending to e-Factura?
You do not turn it on step by step. Your accountant makes the link with SPV, and from there the invoices go out by themselves. The token is renewed before it expires, so you are not left without a connection on a deadline day.
Can I issue invoices in foreign currency and proforma invoices?
Yes. You issue invoices in RON or in foreign currency, with a PDF in Romanian and English, and proforma invoices straight from the platform, as simply as a normal invoice. You can also schedule recurring invoices, which are issued by themselves on the day you set.
What do I do about unpaid invoices?
You see them by age and send the overdue reminder from the app, on WhatsApp or by email, with the invoices attached. For older cases, your accountant tells you what options you have.
Do unpaid invoices expire?
The right to claim the money can expire after a period. Under the general rule it is 3 years from the due date. This is why overdue amounts are worth following early, not once a year. For an old debt, your accountant tells you what to do, and to recover it in court you need a lawyer.
I already have an invoicing program. Can I keep it?
Tell us on the call which program you use and we will see together how the invoices reach the accounting and e-Factura. If you move to eConta invoicing, you have everything in one place: the invoice, sending to SPV, and the payment.
Leave us a number and we’ll call you.
An accountant, not a salesperson, tells you how you move your invoicing to eConta and what stays with you.
Or call us yourself: 0784 242 424
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